BUSINESS ADMINISTRATION SUPPORT JG9

Description:

What's the role

As Personal Assistant to the IDT GM, the professional will provide high-quality administrative, planning and coordination support to help our technology leadership team operate effectively. Based in The Hague, the professional will help the GM manage priorities, decide what needs attention and keep focus on the most important business outcomes. The professional will organise complex schedules, support meetings and communications, and act as a trusted filter for information, requests and follow-up. The professional will work closely with senior leaders, assistants and teams across Shell, helping to create a smooth, professional and well-coordinated working environment.

What the professional will be doing

• Manage the GMs diary, priorities, meeting schedule and daily workflow.
• Act as a trusted filter for the GM, helping assess what needs attention, what can be delegated and what can wait.
• Organise meetings, leadership sessions, team events and external engagements.
• Prepare agendas, briefing materials, meeting notes and follow-up actions.
• Coordinate travel, expenses and other administrative processes.
• Support clear and timely communication across the technology leadership team and wider stakeholder groups.
• Handle sensitive information with care, discretion and sound judgement.
• Build strong working relationships with assistants, leaders and colleagues across Shell.
• Identify practical ways to improve team routines, planning and administrative processes.
• Support onboarding, team engagement activities and key leadership moments.

• Proven experience providing administrative or personal assistant support to senior leaders.
• Fluency in written and spoken Dutch and English.
• Strong organisational skills, with the ability to manage competing priorities and changing deadlines.
• Experience coordinating complex diaries, meetings, travel and business administration.
• Sound judgement, with the ability to prioritise requests, filter information and escalate the right topics at the right time.
• Strong working knowledge of Microsoft Office tools, including Outlook, Teams, Word, Excel and PowerPoint.
• Ability to handle confidential information with discretion and professionalism.
• Experience working with senior stakeholders across different teams, locations or time zones.

Wensen

• Experience supporting leaders in technology, digital, transformation or a large corporate environment.
• Experience organising leadership meetings, town halls or team engagement events.
• Experience managing expenses and related administrative processes.

What we offer

The professional brings their skills and experience to Shell and in return the professional works with talented, committed people on one of the most important challenges facing our planet. The professional will have the opportunity to develop the skills the professional needs to grow in an environment where we value honesty, integrity and respect for one another. The professional will be able to balance their priorities as the professional becomes the best version of themself.

Diversity and inclusion

We'd like the professional to know that Shell has a bold goal: to become one of the worlds most diverse and inclusive companies and the professional can get to know more about how we're working towards that goal.

We are committed to attracting a broader and more diverse pool of candidates. If this position doesnt feel like the perfect fit for your qualifications right now, we'd still love to hear from the professional. Consider creating a profile in our Talent Community so we can keep the professional in mind for future opportunities that may align with their skills.

Optie tot verlenging: Niets over bekend.

Hybride: Geen verdere informatie

Fee: De administratieve partner rekent een aanvullende fee van € 2,50 boven op het tarief.

Overig algemeen:

Het CV en de motivatie dienen aangeboden te worden in het Engels.

Het CV dient in een Word format aangeleverd te worden.